TLE February Tip of the Month- Deleting Classes

Erica Peron Teaching and Learning Exchange

Deleting Classes in the TLE

For many reasons throughout the year, administrators and teachers need to delete classes.  Classes can be easily deleted if they do not have grades associated with the class.  If there are grades in the grade book, then an additional task needs to be completed before you can delete the class.
Listed below are instructions for both scenarios.
If there are NO grades in the grade book, administrators can follow these instructions to delete classes:
  1. Go to ‘Classes’ tab and select the desired teacher account. If you are a teacher, your account name we appear automatically.

  1. Once the teacher’s class list appears, select view/edit next to the class you wish to transfer or assign to new teacher.

  1. Click “Delete Class”.

  1. A pop-up message with appear stating “You have selected to delete a class. All class information will be deleted. Do you want to proceed?” and you click “OK”.

  1. The class will be deleted and will no longer appear in the teacher’s class list.
If there ARE grades in the grade book, administrators and teachers can follow these instructions to delete classes:
  1. Follow Steps 1 and 2 above. If you follow Step 3, you will get the message below: “This class cannot be deleted because student grades have been entered”.  Then click ‘OK”, to remove the message.

2. Go back on the class details page, click the “gradebook” option to open the gradebook.

3. Click on each of the grading periods to see if there are grades entered. Go to each grade entered and click.  Then delete the grade and do the same for all   grades in the assignment column and click “Save”.

The assignment doesn’t need to be deleted to delete the class. Then follow Step 3, and once all grades from all the grading periods are deleted, the class can now be deleted.

Please call TLE Implementation Specialist if you still need assistance with this process: 727-300-0359.

January TLE Tip of the Month

Erica Peron Teaching and Learning Exchange

Transferring Teacher Accounts in the TLE

Throughout the year, teacher changes occur, requiring administrators to assign students and transfer student data to a new teacher.
Follow these instructions to change teacher or transfer classes to new/different teacher:

     1. Go to ‘Classes’ tab and select the teacher account you wish to revise. Make sure an account has been created for the new teacher.

     2. Once the teacher’s class list appears, select view/edit next to the class you wish to transfer or assign to new teacher.

     3. Click “Edit Class”

     4. “Create Class For” field will appear. Click pull-down arrow and select the name of the new/different teacher to transfer ownership of class.  Again, make sure an account has been created for the new teacher.

     5. Click the “next” and “save” buttons on the next few screens and the class will now appear on the new teacher’s class list.

   *Please call TLE Implementation Specialist if you still need assistance with this process: 727-300-0359.

TLE Tip of the Month: December 2019

Erica Peron Teaching and Learning Exchange

ACCESSING DEACTIVATED STUDENT ACCOUNTS in the TLE

          Throughout the year, students will be withdrawn from schools for various reasons.  Students on the FTC (Florida Tax Credit) Scholarship are automatically deactivated in the TLE when they are withdrawn from the school and coded as a withdrawn student in the scholarship system.  Although students are withdrawn, records and data are requested from the new school or from the parent. 

Follow these instructions to access students not listed/active on the student list under the STUDENT TAB in the TLE:

  1. Go to ‘Students’ Tab’.
  2. Go to the ‘Student Search Filters’ field and enter the desired student’s last name, then click ‘Inactive’ in the empty field next to the Search Tab, and then click Search.
  3. The desired inactive student will appear on a list.
  4. The inactive student’s data can be accessed by clicking the desired document, such as report card. Then follow directions on how to generate and print the desired document.

 

Please call TLE Implementation Specialist if you still need assistance with this process: 727-300-0359.

 

November TLE Tip of the Month

Erica Peron Teaching and Learning Exchange

Merging Duplicate Student Accounts in the TLE

When there are two student profiles for the same student in the TLE, and each student account has been enrolled in classes, the student accounts need to be merged into one student profile for the report card to reflect and print accurately and for parents to be able to access student information via the Parent Portal.

Administrator will identify which student profiles need to be merged and into which class(es) the new student profile needs to be added and old student profile deleted. 
[Administrators needs to go to the ‘Students Tab’, review the list for duplicate profiles, locate the duplicate profiles and click ‘Student Info’ on each profile to see which account needs to be moved and merged. If both accounts are enrolled in classes, select the account with the fewest classes or the FTC account and follow the instructions below.]
Teachers can follow these steps to merge profiles without losing grades:
  1. Go to ‘Classes Tab’, select the class the new student profile needs to be added to, click View/Edit.
  2. On Class Details page, go to ‘ Add Students’, select the grade level the student is in and click SEARCH. Select the new student profile to be enrolled and click the checkbox next to the name and click SAVE.
  3. On Class Details page to ‘Gradebook’. In ‘Gradebook’ you will see both student profiles, and you will need to transfer the current grades to the newly enrolled profile and delete the grades from the existing profile.  Enter the grade under the correct assignments to the new profile, delete the assignment grades from existing profile and click SAVE.  Once you have completed this step, go back to ‘Class Details’ page, find the ‘old’ student profile under ‘Enrolled Students’ [if you click student info, you can confirm it is the old profile], click ‘Edit’, click ‘uncheck to remove from class’ and click SAVE.
  4. If the existing profile doesn’t have grades in Gradebook, go back to ‘Class Details’ page, find the ‘old’ student profile under ‘Enrolled Students’ [if you click student info, you can confirm it is the old profile], click ‘Edit’, click ‘uncheck to remove from class’ and click SAVE.
The teacher’s task is done… from there the Administrator will:

Go to ‘Students Tab’ and locate the student profile not enrolled in classes, click “Edit Student Info’, if the student info page has a checked box next to the words ‘Is Active’, uncheck the box and click SAVE.  If this box doesn’t exist, the profile cannot be deactivated, but you can designate the student as a ‘DO NOT USE’ by entering the ‘Do not use’ phrase in front of the Last Name in the ‘Last Name Field’ within the student information page.

Please call Nina Gregory if you still need assistance with this process: 727-300-0359

TLE Tip of the Month: October 2019

Erica Peron Teaching and Learning Exchange

Printing Report Cards

Before printing report cards, make sure the ‘report card display’ has been set-up under the Administrator Tab.  Click Report Card Settings, Display Options, then click ‘Create New’ and complete the set-up page.

Report cards can be printed by Administrators in grade level batches or by Teachers for individual students.  Here are the steps on how to print reports cards.

Administrators:

  1. Go to ‘Student Tab’.
  2. Go to ‘Student Search Filter’ and enter grade level, click
  3. Student list for selected grade level will generate, then click PRINT REPORT CARDS.

  1. Select the ‘Report Card Grading Period’ and click GENERATE REPORT CARD.

 

  1. Report cards will be generated in grade level batches to be printed for manual distribution or saved as pdfs to email to parents. If report card has more than one page, consider printing double-sided to capture all the data on one page.

Teachers:

  1. Go to ‘Student Tab”.
  2. Select student, then click ‘report card’ next to the student’s name.

  1. Select the ‘Report Card Grading Period’ and click GENERATE REPORT CARD.

  1. Report card for the selected student will be generated to be printed for manual distribution or saved as pdf to email to the parent. If report card has more than one page, consider printing double-sided to capture all the data on one page.

 

TLE Tip of the Month: September 2019

Erica Peron Teaching and Learning Exchange

Did you know the TLE has a Parent Portal for parents/guardians to access student information, such as attendance, grades, assignments, announcements, and even standards mastered?

Get your parents using the TLE Parent Portal with the ‘Parent Quick Tips for the Teaching and Learning Exchange (TLE)’ in English and in Spanish.

Click here to download Parent Quick Tips in English

Click here to download Parent Quick Tips in Spanish

Parents can even create a smartphone app for mobile access.

 Download directions here for ‘Creating TLE SmartPhone App.’

Check Out the New TLE Enhancements!

Erica Peron Teaching and Learning Exchange

TLE Enhancements

  1. New and Improved Class Creation Feature, including Florida Department of Education (FLDOE) Class Descriptions and Course Codes:

Grade range option

 

Select course description from a pre-populated dropdown menu.

 

  1. Create a transcript:

           Add student academic records from current and previous schools attended to create one cumulative and comprehensive document to print and distribute:

Click here to view a sample transcript!

 

TLE Tip of the Month: August 2019

Erica Peron Teaching and Learning Exchange

The Teaching and Learning Exchange (TLE) is currently under construction and major enhancements are being added for the 2019-2020 school year.  We are excited to announce the addition of the transcript and the ability to add course codes when creating classes.  Due to these enhancements, schools should suspend performing the Administrator Set-Up, for the new school year, until after July 1, 2019.   

 

Contact the TLE Implementation Specialist to assist with the set-up.  Email or call Nina Gregory at agregory@sufs.org , 727-300-0359, to schedule a phone conference training, lasting approximately one hour and a half.  Appointments are currently being scheduled for the second week in July.  Administrators/School Leaders are eligible for 3 in-service points at the completion on this TLE Set-Up training after registering on https://sufs.gosignmeup.com.  Additional instructions will be provided when you call for an appointment. Be one of the first to schedule your 2019-2020 Administrator Set-Up.   

TLE Tip of the Month: July 2019

Erica Peron Teaching and Learning Exchange

The Teaching and Learning Exchange (TLE) is currently under construction and major enhancements are being added for the 2019-2020 school year.  We are excited to announce the addition of the transcript and the ability to add course codes when creating classes.  Due to these enhancements, schools should suspend performing the Administrator Set-Up, for the new school year, until after July 1, 2019.   

Contact the TLE Implementation Specialist to assist with the set-up.  Email or call Nina Gregory at agregory@sufs.org , 727-300-0359, to schedule a phone conference training, lasting approximately one hour and a half.  Appointments are currently being scheduled for the second week in July.  Administrators/School Leaders are eligible for 3 in-service points at the completion on this TLE Set-Up training after registering on https://sufs.gosignmeup.com.  Additional instructions will be provided when you call for an appointment. Be one of the first to schedule your 2019-2020 Administrator Set-Up.   

TLE Tip of the Month: June 2019

Erica Peron Teaching and Learning Exchange

The Teaching and Learning Exchange (TLE) is currently under construction and major enhancements are being added for the 2019-2020 school year.  We are excited to announce the addition of the transcript and the ability to add course codes when creating classes.  Due to these enhancements, schools should suspend performing the Administrator Set-Up, for the new school year, until after July 1, 2019.   

Contact the TLE Implementation Specialist to assist with the set-up.  Email or call Nina Gregory at agregory@sufs.org , 727-300-0359, to schedule a phone conference training, lasting approximately one hour and a half.  Appointments are currently being scheduled for the second week in July.  Administrators/School Leaders are eligible for 3 in-service points at the completion on this TLE Set-Up training after registering on https://sufs.gosignmeup.com.  Additional instructions will be provided when you call for an appointment. Be one of the first to schedule your 2019-2020 Administrator Set-Up.